Terms and Conditions

1. Cancellation Policy

  • Any exhibit space cancellation must be received in writing by the Canadian Society for Chemical Engineering (CSChE) c/o the 66th Canadian Chemical Engineering Conference.
  • If cancellation notice is received in writing on or before Monday, August 15, 2016, a refund will be given minus a $300.00 administrative fee. If after Monday, August 15, 2016, no refund will be given.

2. Exhibit Booth Personnel

  • All exhibitors must indicate their exhibit booth personnel before the conference preferably when completing the application form or send the list by email to Christina Ghazal, Events Coordinator at cghazal@cheminst.ca.
  • Your booth representatives will be registered and badges can be picked up on-site at registration. A maximum of four (4) representatives per exhibit space are allowed. Official identification badges must be worn at all times during the conference.
  • Exhibit booth personnel are allowed to attend technical sessions and plenary lectures but not allowed to present a lecture. Exhibit booth personnel who are presenting must register for the conference.

3. Exhibit Space and Allocation Acceptance

  • No display materials, except for those carried by hand may be moved in the exhibit area once the show has opened and no display shall be dismantled before the official exhibition closing time of 16:00 on Tuesday, October 18, 2016.
  • Any material left on the floor after Tuesday, October 18 at 22:00 will be removed by the contracted show services supplier and stored at their warehouse or shipped to the exhibitor at prevailing rates.
  • Exhibit spaces will be assigned on a first come, first served basis, using the date of the receipt of the “Application for Exhibit Space Form”, the fee and the number of exhibit spaces requested based on availability.
  • The conference organizers reserve the right to accept or reject any application for exhibit space.

4. Exhibit Space Regulation

  • No background may be placed that obstructs, blocks or interferes with the lighting or visibility of an adjacent booth. Aisle space may not be used for exhibit purposes or for solicitation of business.
  • The exhibitor must keep their stand open and properly staffed during the specified exhibit hours. The exhibitor shall not close or remove the exhibit until the conclusion of the entire exhibition, unless otherwise directed by the conference organizers.
  • Distribution of refreshments or other products for consumption, not manufactured or related to the activities of the exhibitor are expressly forbidden unless the exhibitor has an arrangement with the food and beverage department of the Québec City Convention Centre.
  • The electric current in the exhibit hall is 110/220 volts. All electrical appliances and equipment on display must conform to the rules and regulations of the Canadian Standards Association.

5. Liability

  • The 66th Canadian Chemical Engineering Conference or the CSChE will take every reasonable precaution to prevent loss to exhibitor’s goods. However, under no circumstances will the 66th Canadian Chemical Engineering Conference or the CSChE assume any responsibility for loss or damage which might ensue from any cause in connection with transfer, installation, maintenance or removal of exhibits and goods belonging to the exhibitor.
  • The 66th Canadian Chemical Engineering Conference, the CSChE and the Québec City Convention Centre will not be responsible in any way for goods stolen, lost or damaged while on exhibit or in storage.
  • Security personnel will be on duty, but the 66th Canadian Chemical Engineering Conference or the CSChE will not assume any responsibility for loss or damage caused to exhibitors by fire, theft, damage, and personal injury or otherwise.