Instructions for Presenters

Poster Presentations

Poster boards (with Velcro) will be provided. Each poster board is 2.4 meters wide x 1.2 meters high. The dimensions of your poster must be less than those of the poster boards.

The poster session is from 17:40–19:30 on Monday evening. Posters may be installed beginning at 10:00 on Monday. All posters must be up by 12:20. Presenters should be in attendance at their posters between 17:40–19:30. Posters must be removed immediately following the poster session. Posters that are not removed will be discarded.

Oral Presentations

Presenters should report to their designated session room 30 minutes before the start of the session to meet the session chair and to have their presentation uploaded to the computer supplied in the session room, for those presenting in the morning sessions, volunteers will be in the rooms at 8:00 to allow presenters to upload their presentations. The volunteer in the room will upload your presentation for you.

The Conference will supply computers equipped with CD drives and USB ports. Authors must bring their presentation on a CD or USB memory key (flash drive) to the room where their presentation is being given to preload it on the presentation laptop. Authors are free to use their own laptop for their presentation, but must ensure compatibility with the LCD projector prior to the start of their session. The computers will be running Windows 7 with MS Office 2010 and the latest version of Acrobat Reader.

Presentations should be tested in the Speaker Ready Room (Room 2104B) to ensure that they are compatible with the equipment. No other software will be available for authors to use on the supplied computers. In the event that authors wish to run other software, they will need to bring their own laptops for the presentation.

Speaker Ready Room

The Speaker Ready Room is in the Québec City Convention Centre, Room 2104B and is equipped with audio-visual equipment to preview your presentation. It is open on the following days and times:

Sunday, October 16: 13:00–17:00
Monday, October 17: 07:00–16:00
Tuesday, October 18: 07:00–16:00
Wednesday, October 19: 07:00–13:00